Development of a DMS (Document Management System) /PMS (Project Management System) system to meet the operational needs of EPIS

Budget: 24.140,32€

Funding programme: Same resources

Funding body: HeP – EPIS

Implementing Body: EPIS

Final Beneficiary: EPIS

Duration: 3,5 months

Summary

The configuration of the Papyros system and its integration with the open source Project Management System (PMS) Redmine will be as follows:

 Α.    Electronic Protocol EPIS

      Analysis-designing-implementation of electronic archive-search forms in the Papyros system. Ability to link a document or protocol to the subfolders of the project's electronic folder structures.

 Β.   Electronic Folder of the project

•Automatic creation of hierarchical structure of electronic subfolders

•Set email filter and / or mail domain names in order to automatically archive incoming-outgoing email

•Create shortcuts (links) to easily and quickly review the project in conjunction with PMS Redmine

•Create shortcuts (links) to easily and quickly manage P.M. project parameters in conjunction with PMS Redmine

•Set automatic notifications based on specific features in conjunction with PMS Redmine

 C.   Automatic email archiving service

Development of an appropriate service with the ability to protocol automatically incoming and outgoing emails and to incorporate them in electronic project folders.

D.   Establishment of paramenters, connection to the Papyrus system and creation of add ins for PMS Redmine

Interconnecting the Papyros system with PMS Redmine and shaping it to support the monitoring of EPIS projects.

Results

1. Report on the implementation (Requirement Analysis & Technical Design) within five weeks from the commencement of the project.

2. Full operation of the Papyros & Redmine software according to the report of the implementation within ten weeks from the commencement of the project.

3. Other deliverables until completion and final receipt of the project:

•Training Attendance

•Quick Reference Guide

4. Final Report on the study of the implementation (with software optimization changes during the pilot phase.